Where Build A Rocket Boy Games Limited ("Build A Rocket Boy”, “we”, “us” and “our”) decides the means or purposes of processing your personal data, we are a "data controller". This means that we are responsible for deciding how we hold and use your personal data. You are being sent a copy of this privacy notice because you are applying for work with us (whether as an employee, worker or contractor) (“you” or “your”). It makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for. It provides you with certain information that must be provided under the UK General Data Protection Regulation (UK GDPR).
If you have any questions, comments or complaints regarding this privacy notice, or how we handle your personal data, please contact us at firstname.lastname@example.org. If we can’t resolve your questions, comments or complaints to your satisfaction, you can also get in touch with the regulator. In the UK this is the ICO: https://ico.org.uk/concerns. If you live outside the UK in a European country, you can submit concerns to the supervisory authority in your country.
We will comply with data protection law and principles, which means that your data will be:
In connection with your application for work with us, we will collect, store, and use the following categories of personal data about you:
We collect personal data about candidates from the following sources:
We will use the personal data we collect about you to:
We undertake processing activities using the personal data described in this privacy notice, for the above purposes, by relying upon the following lawful bases:
If you fail to provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we may not be able to process your application successfully. For example, if we require a reference for this role and you fail to provide us with relevant details, we may not be able to take your application further.
We will use information about your medical condition or disability status, health and/or sickness records (“Health Data”) to consider whether we need to provide appropriate adjustments during the recruitment process, for example whether adjustments need to be made during a test or interview.
Health Data constitutes special category personal data and, as a result, are afforded a greater level of protection under data protection laws. Therefore, we will only process (including collecting, storing and using) Health Data where it is necessary for performing or exercising obligations or rights which are imposed by law on us or you in connection with employment, social security or social protection.
We do not envisage that we will routinely process information about criminal convictions, but we may do so where this information is provided to us as part of the application process (for a role that requires an especially high degree of trust and integrity) or where we are legally required to do so. We have in place an appropriate policy document and safeguards which we are required by law to maintain when processing such data.
You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making. You should note however that automated decision-making may form a proportionate part of our recruitment processes. For example, we may use online recruitment systems that facilitate the exclusion of candidates that do not meet certain prescribed requirements for the role in question or to reject candidates that do not reach a minimum score in a test.
All our third-party service providers (including consultants used as part of the recruitment processes and advisers/service providers who provide technical solutions (including website provider/contributors, Greenhouse)) and other entities in the group are required to take appropriate security measures to protect your personal data in line with our policies and we have specific contracts with each of them. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions. Please note that certain of our service providers may allow you to create an account with them to access other opportunities and this will be strictly subject to their terms and conditions on privacy and other matters. We may also disclose your personal data where required by law, government, competent authorities or the courts or to establish, exercise or defend our legal rights, and for the purposes of preventing crime and fraud (for example, we may share personal data with our professional advisors).
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
Your personal data is normally securely stored in the [UK and the European Economic Area] . Where we use data processors outside the UK and European Economic Area, and transfer personal data to a country which does not provide an adequate level of protection, we use contracts or other safeguards which give personal data the same or equivalent protection it has in Europe or the UK. If you would like further information on these safeguards, please contact us at email@example.com.
If, at the end of the interview process, you are successful, we will retain your personal data in accordance with our [Employee Privacy Notice].
If, at the end of the interview process, you are unsuccessful, we will retain your personal data for a period of 1 year after we have communicated to you our decision about whether to appoint you to work for us. We retain your personal data for that period so that we can (a) consider you for other opportunities that may arise in our teams in the future; (b) to show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will ask whether you wish us to contain to retain your information and in order for us to do so you must “opt-in” when asked (and we may do this up to the 5th anniversary). If at any point you do not opt-in or it reaches the 5th anniversary, we will securely destroy your personal data in accordance with applicable laws and regulations.
Rights of access, correction, erasure, and restriction
Under certain circumstances, by law you have the right to:
If you would like to exercise any of these rights, please contact us at firstname.lastname@example.org.
If we decide to process your personal data, whilst relying upon the lawful basis of consent, you have the right to withdraw your consent for processing for that purpose at any time. To withdraw your consent, please contact us at email@example.com. Once we have received notification that you have withdrawn your consent, we will no longer process your application and, subject to our retention policy, we will dispose of your personal data securely.